That Council:
1. Notes the request from Boston Sports Association Inc (the Association) received 21 January 2025 for the addition of a 10-year right of renewal to its lease of Poole Oval, comprised within Crown Record Volume 6018 Folio 141 referred to as Allotment 302 Matthew Place, Port Lincoln (Premises);
2. Authorise the Chief Executive Officer (CEO) or delegate to commence preparation of the proposed addition of a 10-year right of renewal to the lease which if exercised would commence 1 January 2034 and expire 31 December 2043, subject to the following additional Special Condition 22 (with all other conditions remaining unchanged)
a. The lessee must make changerooms, public conveniences and supporting carparking constructed on the Premises available to, and co-operate with, other community groups who use the broader facilities, as Council may direct from time to time. Council will, where reasonably practicable to do so, provide notice of such access and ensure that times of use do not conflict with regular use by the Licensee such as during game times etc.
3. Endorse the proposed right of renewal inclusive of the above condition be released for public consultation in accordance with the requirements of the Local Government Act 1999 and Council’s adopted Public Consultation and Community Engagement Policy; and
4. Subject to the successful completion of the public consultation process as per Item 3, with successful completion determined by the CEO, authorise the CEO or delegate to execute the deed giving effect to the right of renewal and additional condition. Should reasonable community concern be evidenced through the consultation process, and the CEO determines the public consultation process as unsuccessful, the CEO will refer the matter to Council in a further report.
